1-877-265-0086. gov : 12/12/2018 9:00AM EST Answers to Vendor questions posted on DCS website: 12/26/2018 Submission of Proposals: 1/11/2019 12:00 pm EST. 2020)IN. Untitled Page3. 07. To use the claim file layout the following needs to be. Registration for Non-KidTraks Vendors or Newly Formed Organizations should complete a one-time registration process to become an Organization through the CPI/CPS Portal. Complete the following fields on the “Enter Invoice On-line” tab:DCS care, as DCS does not have the statutory authority to complete a Fingerprint-Based Check. in. gov DCS Local Office Subscriptions Manage Subscription; Help call Technical Helpdesk at 317-234-3214 or Toll-Free at 1. Enter income information for all household members into MaGIK/KidTraks 5) The Probation Department should complete the ICPC forms and send them via email to the DCS ICPC Compact Consultant, Antoinette. In order toKidTraks system and ensure the ICPR is delivered to the placement resource; and 13. 6. If you have mileage to claim on your travel invoice: Complete the boxes at the bottom asking for your foster family name, address, e-mail address, ST number, license number, signature, telephone number and date. Click on KidTraks. m. Please remember that KidTraks is supported on Google Chrome or. doc. ICPC forms can be found on the DCS website under. Contact the Requesting Organization for the status of your request. gov All other Vendor Inquiries DCSPaymentResearchUnit@dcs. 0. Eastern Daylight Time. From: KidTraks Support - Do Not Reply [ mailto:KidTraks@dcs. In certain situations, a negotiated rate may be needed . Also, to further add ease to your invoicing process, DCS continues to accept electronicFoster Care Subsidies DCSPaymentResearchUnit@dcs. 10. DCS CW Manual/Chapter 2 Section 26: Diligent Search 5 of 5 3. pdf (700 KB)IN. There is a link under Support Links titled, Contracting Opportunities. For additional guidance see Adoption Recruitment Referral Instructions. If you live in Marion County, please click here to see which Marion County office serves your ZIP Code. in. in. gov 1-877-340-0309 Indiana Child Abuse and Neglect Hotline 1-800-800-5556 Other Vendor Inquiries. From the blue menu bar near the top, select “Invoices,” then select the “Add New \ Submit Pending Invoice” tab. Ensure the applicant submits the following documentation to RLU to become a DCS vendor, after acceptance of the application: a. in. We would like to show you a description here but the site won’t allow us. Washington Street, W364 MS54. 3. required documentation as defined by service standards and contracts into the KidTraks Case. If Medicaid is the payer, but the youth is a DCS Ward, it would still fall under the purview of the DCS contract and thus AftercareSelect your county below for information regarding the local DCS office nearest you. If Medicaid is the payer, but the youth is a DCS Ward, it would still fall under the purview of the DCS contract and thus AftercareTxt. gov All other Vendor Inquiries DCSPaymentResearchUnit@dcs. DCS KidTraks offers online access to Request for Proposals (RFPs) including the ability to submit proposals online. Welcome to the QA Testing Environment. +254 727797233. Open your dcs kidtraks invoicing form by uploading it from your device or online storage. All Maximus assessors designated for the IN QRTP project are Indiana-based, CANS trained and. 3 A. 10000181. Strategic Framework for Prevention of Child Abuse and Neglect. Assessment of Alleged Abuse or Neglect Report (SF 113/CW0311) – Available in the MaGIK 7. com/p3iy21y77e6/ 2. COBCU using the KidTraks Vendor Portal or send a copy of the Indiana Request for a Child Protection Services (CPS) History Check (SF 52802) (with section. Foster Care Subsidies DCSPaymentResearchUnit@dcs. Current vendors may access a listing of DCS contracts currently open for bid via their Vendor Portal page at the bottom of the screen. As a reminder, ensure your. 8. She explained that she only needed the internet to access MaGIK and KidTraks. Click on “Invoices” on the blue menu bar near the top of the screen. Complete the following fields on the “Enter Invoice On-line” tab:1. k. DCS. pdf (200 KB)B. All information needs to be completed and. Dentist (including orthodontist) , c. Kidtraks Overview Friday, June 10, 2022 Page 2 of 25 Slide 2 - Slide 2_Overview Slide notes Kidtraks, as you may know by now, is the system used by DCS to manage invoicing for foster parents, contractors, and service providers. in. in. Contact the DCS Central Office Background. Follow the Resource Parent Paper Invoicing Guidelines. What is KidTraks e-Invoicing and why should I use it for billing DCS? KidTraks e-invoicing provides a streamlined process whereby submission via US Mail of a signed paper invoice is no longer necessary. It is the applicant’s responsibility to respond as. Document services, including visitation, in the Case Plan (SF 2956). Input the payment information into KidTraks, begin the AG payment effective the finalization date, and immediately resolve any KidTraks voucher errors; 9. adobeconnect. gov DCS Local Office Subscriptions Manage Subscription; Help call Technical Helpdesk at 317-234-3214 or Toll-Free at 1. To sign up for the Vendor Portal and/or Foster Care Portal, please contact your Foster Care Specialist. submit your invoices electronically via KidTraks e-Invoicing, as well as view and print your ICPRs and view the status of your invoice/payments. KidTraks systematically checks for valid invoice information on the front- 4. 6. Sycamore Street Evansville, IN 47713. Holdings, LLC), please contact Megan Ryan, LMHC, Clinical Program Director, at [email protected] or (260. gov or by calling 317-234-3214 or Toll-Free at 1-800-225-9173. in. 3. If you have any questions about the Vendor or Foster Care Portals, please contact your Foster Care Specialist. Procedure. Washington Street, W364 MS54. Login to KidTraks: via PC or laptop using Firefox or Internet Explorer, and select KidTraks at the left of the screen. DCS must obtain copies of any one (1) of the following documents as proof of United States (U. There is a. Foster Care Subsidies DCSPaymentResearchUnit@dcs. The guide covers topics such as registration, security, invoice creation, submission, and tracking, as well as troubleshooting and support. DCS Education Services Resource Toolkit for Parents/Caregivers. 11/27/2019. Check your SPAM folder for email from KidTraks@dcs. KidTraks Navigation //indiana. 1-877-265-0086 Foster Care Subsidies Foster Care Subsidies [email protected] KidTraks Invoicing Room W364, Mail Stop 54 402 W. in. gov All other Vendor Inquiries DCSPaymentResearchUnit@dcs. gov. B. Information provided for the use of KidTraks Vendors. in. 6. in. submit your invoices electronically via KidTraks e-Invoicing, as well as view and print your ICPRs and view the status of your invoice/payments. gov All other Vendor Inquiries [email protected] DCS Local Office Subscriptions Manage Subscription; Help call Technical Helpdesk at 317-234-3214 or Toll-Free at 1. gov DCS Local Office Subscriptions Manage Subscription; Help call Technical Helpdesk at 317-234-3214 or Toll-Free at 1. Click on the Add New / Submit Pending Invoice. When reviewing documentation in KidTraks it would be helpful that they are clearly named. Please make sure to complete this in a timely manner. ADA Coordinator Contact Information: Whitney Fritz. Look for two (2) time-sensitive emails from KidTraks@dcs. 2. in. Organization/Vendor Users already established within DCS KidTraks, will use this link to enter the “CPI/CPS Portal. W364 MS54. DCS KidTraks offers online access to Request for Proposals (RFPs) including the ability to submit proposals online. Adopt a Child; Become a DCS Provider; Become a Foster Parent; File A Complaint; Find Adoption Agency; Get Info for Youth in. KidTraks systematically checks for valid invoice information on the front-4. Description: Community Based Services, formerly referred to as IV-B Services, are programs which promote the well-being of children and families and are designed to strengthen and stabilize families (including adoptive, foster and extended families). 07. KidTraks systematically checks for valid invoice information on the front- of home, DCS will indicate its decision to remove/place the child within the CANS Assessment to generate the CANS placement recommendation. We use the mid-market rate for our Converter. If you still have trouble after receiving the email, please contact the MaGIK Help Desk at [email protected]. 12. KidTraks includes two (2) versions of the comprehensive CANS assessment; Birth-5, and 5-17. If you have any questions about the Vendor or Foster Care Portals, please contact your Foster Care Specialist. Brenda Ottinger - May 12, 2022 08:15. Notify the Guardianship Specialist when the guardianship order is issued by the court;. gov ] Sent: Tuesday, April 25, 2017 12:01 AM To: Subject: DCS Claims Need Your Approval Dear _____, You have been asked to review and approve one or more claims by DCS - Administrative Services, before a payment can be generated. Record of Telephone Price Quotations (PDF) SF 43464. Resource parents are able to submit claims for reimbursement electronically through KidTraks (DCS' referral and financial system). DCS KidTraks now offers online access to Request for Proposals (RFPs) including the ability to submit proposals online. in. The FCM should verify the Bedding Allowance has not previously been expended for the child during the life of the case; 9. DCS CW Manual/Chapter 5 Section 2: Gathering Case Information 2 of 3 PRACTICE GUIDANCE Family Network Diagram The Family Network Diagram is a tool that combines the Ecomap and Genogram to provide valuable information on geneology and community resources available to the family. Strategic Framework for prevention of child abuse and neglect. in. gov DCS Local Office Subscriptions Manage Subscription; Help call Technical Helpdesk at 317-234-3214 or Toll-Free at 1. Ensure all cultural needs of child and/or family are met by utilizing ICA for identified services; 5. S. Travel Definitions A relative caregiver may receive an additional amount for properly claimed travel expenses incurred on behalf of a child placed in the home if the travel was for any of the following purposes: 1. From the blue menu bar near the top, select “Invoices,” then select the “Add New \ Submit Pending Invoice” tab. Personal financial advisors provide advice to help individuals manage their money andOn-the-job Training, Long-term on-the-job training. One contains a password to open the second email. in. DCS has set a maximum amount of funds available to eligible applicants. DCS “CPI/CPS History Check” requests, at this time, have no cost or fees associated with conducting a CPI or CPS search. 10. DCS KidTraks offers online access to Request for Proposals (RFPs) including the ability to submit proposals online. IN. After filling in all relevant fields and eSigning if required, you may save or distribute the document. KidTraks e-Invoicing File Import Desktop Procedures (Eff. Maximus is the contracted third-party vendor appointed on behalf of DCS to complete the Qualified Individual 30 Day Assessment. for additional information on obtaining a negotiated rate. gov. Current vendors may access a listing of DCS contracts currently open for bid via their Vendor Portal page at the bottom of the screen. 07. gov. Click on the “Add New \ Submit Pending Invoice” tab. Document services, including visitation, in the Case Plan (SF 2956). A. DCS KidTraks offers online access to Request for Proposals (RFPs) including the ability to submit proposals online. 6. Complete appropriate provider referral in KidTraks for the family within 10 business days of identifying the service needed. email the DCS Probation Services Inbox: Probation. Once established as an Organization, the agency will have the same functionality as other existing Requesting Organizations. referral in Kidtraks for assistance in locating individuals which the FCM is not otherwise able to contact. B Tool: Family Network Diagram Instruction Guide RELATED INFORMATION. DCS has set rates with the above listedplacement provider types. us 317- 570-3343DCS does not have the statutory authority to complete a Fingerprint-Based Check. A. W-9 and Direct Deposit Form Q&A. 6. There is a link under Support Links titled, Contracting Opportunities. 10. Referral in KidTraks, and b. KidTraks Invoicing 402 W. in. in. Current vendors may access a listing of DCS contracts currently open for bid via their Vendor Portal page at the bottom of the screen. To develop new practices and identify needs in prevention services DCS uses the Healthy Families Indiana (HFI). Login to KidTraks using a PC or laptop; and using Firefox, Chrome or Internet Explorer browser: 1. Existing DCS “MaGIK Gateway - KidTraks Vendors. Open it up using the online editor and begin adjusting. Naming Initial Assessments and Safety Plans that are uploaded into KidTraks (Austin) a. Conduct the initial faceto-face contact with the child and placement resource [email protected] DCS Local Office Subscriptions Manage Subscription; Help call Technical Helpdesk at 317-234-3214 or Toll-Free at 1. Submission of Proposals will only be reviewed and scored if submitted electronically through KidTraks, and are due Friday, August 9, 2019 at 4 p. in. DCS will provide the following assistance for eligible children and families in the event a parent, guardian, or custodian needs support to meet the child’s basic needs:. in. to KidTraks: . 3. required documentation as defined by service standards and contracts into the KidTraks Case. KidTraks e-Invoicing General Information: 1. The Indiana Department of Child Services (DCS) will generate an ICPR through KidTraks for a child placed in a: 1. DCS will make ongoing efforts to determine if a child is a member of an Indian tribe or eligible for membership in an Indian tribe. Click on “Invoices” on the blue menu bar near the top of the screen. I am a foster parent and need access to the DCS Indiana Foster Care Portal for information about my foster children. 302 W. DCSHelpdesk@dcs. Security Deposit Agreement. This has not been mandated in the past b. If you still have trouble after receiving the email, please contact the MaGIK Help Desk at DCSHelpdesk@dcs. ADA Title II Request for Modification Form. Child Support Calculator. 4. Are placement providers included in the new requirement to attach documentation to the KidTraks Case Information page? Yes, DCS contracted providers including community based providers, CMHC’s and placement providers must attach documentation to the KidTraks Case Information page. From the blue menu bar near the top, select “Invoices,” then select the “Add New \ Submit Pending Invoice” tab. gov All other Vendor Inquiries DCSPaymentResearchUnit@dcs. Washington Street, MS 54, Indianapolis, IN 46204 The school should expect to receive payment approximately 35-45 days from the date DCS KidTraks. KidTraks e-Invoicing Guide for Day Care Providers May 2022, Version 1. Upon no email notifications after the allotted processing time mentioned above, contact the DCS Central Office Background Check Unit with your name and contact information at CPI-CPS. Complete the appropriate CANS Assessment in KidTraks; Note: DCS will use the Birth to six (6) Assessment or the six (6) to 17-year-oldFAQ - Attaching KidTraks Case Documentation 8/27/2019 1. She also stated that she often did not claim travelInstall the pdfFiller Google Chrome Extension in your web browser to begin editing dcs kidtraks and other documents right from a Google search page. They are required to create a KidTraks login in order to access and manage information related to the children they are responsible for, such as scheduling, communication with caregivers, and accessing records or updates. Invoices with zero or no total amount will be returned. To sign up for the Vendor Portal and/or Foster Care Portal please contact your Foster Care Specialist. d. W-9 and Direct Deposit Form Q&A. 10. gov All other Vendor Inquiries [email protected]. 1-877-265-0086 Foster Care Subsidies Foster Care Subsidies DCSPaymentResearchUnit@dcs. Eastern Daylight Time. in. End Date: 12/31/2021. Case Inquiry. The referral source is also required to participate in the assessment, to ensureDCS will make ongoing efforts to determine if a child is a member of an Indian tribe or eligible for membership in an Indian tribe. Examples of a situation which may be appropriate for a negotiated rateinclude: 1. Complete the appropriate CANS Assessment in KidTraks; Note: DCS will use the Birth to six (6) Assessment or the six (6) to 17-year-oldFoster Care Subsidies DCSPaymentResearchUnit@dcs. The rate will auto-populate when completing the ICPR in KidTraks. 2. gov 1-877-340-0309 DCS Local Office Subscriptions Manage Subscription; Help call Technical Helpdesk at 317-234-3214 or Toll-Free at 1-800-225-9173 ; Email an Issue; Support Links. Each applicant may apply for a funding amount no greater than ten (10) percent of DCS payments for provider services made over the grant period (March 6, 2020 to June 30, 2020). of its most. m. 2020 through KidTraks (see Attachment G), to be eligible for award. 6. DCS, pursuant to Federal and Indiana law, requires criminal and civil checks for those who reside or have direct contact with children under the supervision of DCS. in. Child Support Forms & Applications. Invoicing will eventually be checking that the initial assessment is uploaded. TF-CBT Brief Practice Checklist-Revised-GE included Sept 24 2008 FINAL SENT TO DEVELOPERS. page will open. IN. Revised 9/14/2021 1. Click on the link to access the document: RFP Boilerplate; KidTraks User Guide (Instructions on how to complete the online submission process) Attachment A- Service Standardvoucher from DCS, the unlicensed relative has 30 days to utilize the voucher; 8. B Tool: Child Summary is completed and a professional photograph isDCS KidTraks offers online access to Request for Proposals (RFPs) including the ability to submit proposals online. org is owned and operated by the Indiana Department of Child Services (DCS). The use ofDCS will ensure a child is provided with adequate clothing at the time of initial removal. uploading materials to KidTraks, and the applicant must be established as a DCS vendor to access KidTraks. Current vendors may access a listing of DCS contracts currently open for bid via their Vendor Portal page at the bottom of the screen. 6. 00 based on an immediate assessment of the child’s current clothing need by the Family Case Manager (FCM) at the time of removal. KidTraks includes two (2) versions of the comprehensive CANS Assessment; Birth to 5 and 5 to 17. ” These are Requests that will not be completed by “COBCU. KidTraks e-Invoicing File Import Desktop Procedures (Eff. m. A “Vendor Admin” may only be established through the “DCS Help. Complete the KidTraks Vendor Portal User Agreement and submit it to your relative support specialist. gov DCS Local Office Subscriptions Manage Subscription; Help call Technical Helpdesk at 317-234-3214 or Toll-Free at 1. Login with user name and password to access the QA Environment. ADA Title II Request for Modification Form. Forms. 4. Dcs@dcs. KidTraks e-Invoicing Manual Input Desktop Procedures (Effective 07. Providers must submit their initial assessment and safety plan within 7 days of their first face-to-face visit to the FCM. Eligibility@dcs. Eastern Daylight Time. gov All other Vendor Inquiries [email protected] All other Vendor Inquiries DCSPaymentResearchUnit@dcs. with the parent and are not contracted with DCS; 5. If you live in Marion County, please click here to see which Marion County office serves your ZIP Code. Notify the FCM via written correspondence if the. The version that will best address the child's developmental needs should be used for children who are five (5) years of age. Login to KidTraks: via PC or laptop using Firefox or Internet Explorer, and select KidTraks at the left of the screen. ADA Title II Request for Modification Chart. Doctor (primary care physician and any specialists), b. Complete needed service referrals in KidTraks and ensure all relevant information is included in the referral. in. There is a link under Support Links titled, Contracting Opportunities. [42 U. C. STEP TWO: The Kidtraks emails will be sent to the email address you provided to Safe Hiring Solutions. DCS will continue to monitor the safety and well-being of the child throughout the assessment. Lifeline keeps families together by providing holistic care, utilizing a range of evidence-based practices to meet various therapeutic needs. 10. Initial Clothing and Personal Items Allotment, c. *. gov All other Vendor Inquiries [email protected] DCS Local Office Subscriptions Manage Subscription; Help call Technical Helpdesk at 317-234-3214 or Toll-Free at 1. 8. Foster Care Subsidies DCSPaymentResearchUnit@dcs. Report a New Hire. Closed. KidTraks e-Invoicing Guide for Day Care Providers. Centralized. Director Stigdon Email - DCS Invoicing Process. in. Complete the following fields on the “Enter Invoice On-line” tab:DCS Providers & Partners; Trainer Certification Process; Profile of Parenting Study; TN KEY Certified Trainers. Complete the following fields on the “Enter Invoice On-line” tab:DCS KidTraks offers online access to Request for Proposals (RFPs) including the ability to submit proposals online. Login to KidTraks: and select “KidTraks” at the left side of the screen. Complete the following fields on the “Enter Invoice On-line” tab: Centralized. 10. in. KidTraks e-Invoicing Guide for Day Care Providers May 2022, Version 1. c. in. Step-by-step guide for KidTraks e-Invoicing for Initial Clothing Allotment: Please ensure that (1) you are eligible to receive reimbursement and (2) timing is right for submission: To be. DCS Local Office Subscriptions Manage Subscription; Help call Technical Helpdesk at 317-234-3214 or Toll-Free at 1-800-225-9173 ; Email an Issue; Support Links. To file a complaint pursuant to the above ADA Grievance Procedure, as above specified, please contact: ADAcompliance. Standard Invoice - Claim for Support of Children (Excel format) 28808/DCS0327 [fillable] W-9 Request for Taxpayer Identification Number and Certification. gov. Foster Care Subsidies DCSPaymentResearchUnit@dcs. Conference, DCS –Collateral Contact, DCS –Report Writing and DCS –SASSI, DCS –Skills Training. The referral will proceed to the KidTraks invoicing unit for payment, upon Financial Policy Exception approval. A “Vendor Admin” may only be established through the “DCS Help. Notify the Guardianship Specialist when the guardianship order is issued by the court;. If you live in Marion County, please click here to see which Marion County office serves your ZIP Code. KidTraks E-Invoicing for Contracted and Non-Contracted Providers. The DCS Probation System is an application made available via Indiana Court Information Technology Extranet (INcite), developed through a joint effort between Court Technology and the Department of Child Services (DCS). gov DCS Local Office Subscriptions Manage Subscription; Help call Technical Helpdesk at 317-234-3214 or Toll-Free at 1. IN. 1) When a child is first removed from the home, up to $200 is available during the first 60 days for needed clothing and personal items such as socks, shoes/boots, coats, toiletries, personal hygiene items, undergarments and hair. This document contains a high-level summary of the DCS KidTraks Vendor Portal security roles. After a child is placed in a foster family home, DCS requires background checks on:. gov All other Vendor Inquiries DCSPaymentResearchUnit@dcs. Closed. Washington Street W364 MS54. Travel Definitions A relative caregiver may receive an additional amount for properly claimed travel expenses incurred on behalf of a child placed in the home if the travel was for any of the following purposes: 1. Non-Contracted Provider e-Invoicing Documentation. Read More. in. If you have mileage to claim on your travel invoice: Complete the boxes at the bottom asking for your foster family name, address, e-mail address, ST number, license number, signature, telephone number and date. There is a link under Support Links titled, Contracting Opportunities. in. 5. Telephone Number: (812) 421-5400 Fax Number: (317) 232-1682 Office Hours: 8AM-4:30PM, Central Time Zone. There is a link under Support Links titled, Contracting Opportunities. Check your SPAM folder for email from KidTraks@dcs. gov. DCS Local Office Subscriptions Manage Subscription; Help call Technical Helpdesk at 317-234-3214 or Toll-Free at 1-800-225-9173 ; Email an Issue; Support Links. 02. AFAIK, only the Replay function within DCS World can play back . Strategic Framework for Prevention of Child Abuse and Neglect. in. She stated that DCS employees can utilize MaGIK and KidTra ks through their state -issued phones but noted that KidTraks did not work well on a phone. 3. Send a copy of the Indiana Request for a Child Protection Services (CPS) History Check (SF 52802) to the DCS local office for completion; or ii. Ensure all pertinent information is gathered and entered in the case management system within three (3) business days of receiving the information. The one caveat to this is Medicaid funded PRTF placements. Free yourself from paper work and spend more time with the children. What is KidTraks e-Invoicing and why should I use it for billing DCS? KidTraks e-invoicing provides a streamlined process whereby submission via US Mail of a signed paper invoice is no longer necessary. How to fill out kidtraks: 01. 12 Developing the Visitation. KidTraks e-Invoicing General Information: 1. Current vendors may access a listing of DCS contracts currently open for bid via their Vendor Portal page at the bottom of the screen. This has not been mandated in the past b. There is a link under Support Links titled, Contracting Opportunities. DCS Central Office. These tools are available to guide vendors in e-invoicing, both manual import and file import mechanisms. This may include the child's personal details such as their full name, date of birth, and contact information. Telephone Number: (812) 421-5400 Fax Number: (317) 232-1682 Office Hours: 8AM-4:30PM, Central Time Zone. From the blue menu bar near the top, select “Invoices,” then select the “Add New Submit Pending Invoice” tab. Separate emails will be sent to you from Safe Hiring Solutions on completing the DCS portion of your background check. Add the particular date and place your electronic signature. c. Follow -up documentation shall be completed quarterly in KidTraks and made available to core team members until permanency is achieved. Go to Children's Services (DCS) I Want To. Yes, DCS staff should not be requesting other methods of delivery since monthly reports and other reports are required to be uploaded to the KidTraks Case Information page. DCS has set rates with the above listedplacement provider types. Personal Allowance, b. Information Systems Access and Use Agreement KidTraks User Agreement. Strategic Framework for prevention of child abuse and neglect. Your session is about to expire. 8. The overarching goal of the program is to maintain the family unit in a safe and healthy manner. Set the end date of the AG payment in KidTraks the day before the youth’s18th birthday; 10. Login to KidTraks using a PC or laptop; and using either Firefox, Chrome or IE web browser: 1. 6. in. One will provide you with a password and the second will provide you with a link to access the site. 5.